Uploading photos to Electronic Health Records

The photo can be put directly into many Electronic Heath Records. 

Seen here is EMA™ from Modernizing Medicine where the photo is taken directly from an iPad and conveniently put into the patient's file. 

 There are numerous ways to get photos into your electronic health records. The send to function will transmit photos to your windows computer. Next use your  EHR file management system to place it into the patient's record.  


  1. iCloud for  Apple and iCloud.com for Microsoft 
  2. Google pics for Microsoft and android 
  3. Airdrop
  4. Email
  5. SMS 

  Remember no names to be Hippa compliant!  Use your patient's identification numbers.  Many options below:

  1. Apple makes it very easy. If you have a Mac use airdrop in finder. You can airdrop it to the patient's phone at the same time 
  2. All of the photos can go into the apple cloud. These are available on any computer by downloading iCloud.com
  3. If you want use iTunes which is available for free download. You can sync your device to any computer 
  4. Dropbox will also send to your computer
  5. Photo transfer apps are available from the App Store. The are in the Send to function so it is only a touch. The windows based computer needs the program downloaded from the web
  6. Microsoft makes two products for transferring files.  One is called One Drive and the other One Note 
  7. Google makes a competitor called Google Drive
  8. If you want to store videos and detailed information Evernote is perfect. You can even dictate a note with the photo.
If you have no experience with these programs go to YouTube for detailed explanations.

Photo from ExamCam

 Select the photo or photos 

Tap the Send to function is in the lower far left

Sending photo to EHR


Below the picture is the Airdrop icon to send it to an Apple phone, iPad or Mac computer. To send it instantaneously to a patient, turn on "Everyone" on both units from the start screen. It is BlueTooth so it has a limited range.


On the bottom is a choice of buttons. You can load the app on your device and computer. Simply by touching it upload the photo to your Windows computer. 

No electronic health record?  

The photos or videos can be uploaded directly into Evernote™. This allows you to have a file on every mobile device or computer having the same account. Finding the past photo is as easy as opening the app and searching by patient's clinic number.